Call for Papers - Abstract Submission Guidelines
The Scientific Committee welcomes the submission of original contributions on the progress and controversies in hydrocephalus. Accepted papers will be presented as oral or poster presentations.
Authors should indicate their presentation format preference but the final decision on the presentation format will be determined by the Scientific Committee.
Abstracts may be selected for presentation in one of the following formats:
- Oral presentation: fully presented in oral format (7 minutes to present + 3 minutes for discussion)
- E-poster presentation: available for review on multiple computer monitors and large LCD screens within the conference centre.
Abstracts will be peer-reviewed and scored on scientific merit, originality, and relevancy to the field of hydrocephalus.
Submission of Abstracts
Abstracts must be submitted not later than June 10 2018.
|Authors are exclusively responsible for the submission of their presentation according to the abstract submission guidelines and for submitting their paper in due time according to the abstract submission deadline.
If guidelines are not followed, abstracts will be returned to sender/writer to correct them, if the abstract deadline hasn’t expired. In case the submitted abstract does not respect the rules and there is not time for correction due to the abstracts deadline, it will be disqualified automatically. We recommend that you do not let the presentation of your work for the last week, as the electronic system can be overloaded and you may not be able to submit your abstract eventually.
The Scientific Committee reserves the right to include a presentation according to the needs of the Meeting’s Scientific Programme or even change the presentation type from oral to poster.
Abstracts will be reviewed by the Scientific Committee only if accompanied by the remittance of the registration fees of at least the principal/presenting author. If your abstract is not accepted, the registration fees will be reimbursed, if a written request is received within 30 days, following your notification on the outcome of your abstract’s review. After that date the general cancellation policy will apply.
An abstract template is available at the Annex.
Abstracts must be written in MS Word format and must include: title, authors, institutions and subtitles.
The official language of the meeting is English and abstract should be submitted in English.
Spacing, size, font, justification
Arial font, letter size 10 pt, single spacing and line spacing, zero spacing before and after each paragraph, justified alignment.
Spaces, Paragraph spacing
There should be no spaces between the title, author and institution/hospital paragraphs. There should only be one blank row between the institutions/hospitals and the text of the abstract. Paragraphs should not be indented.
Capital letters, bold, left alignment (e.g. TITLE). The title should be as brief as possible (no more than two rows), comprehensible and not include details that reveal the origin of the abstract.
All names should be written in Title Case, with the family name following the first name and the superscript at the end. The name of presenting author should be underlined excluding the superscript. No space between the family name and the superscript should be left. Names should be separated with commas.
e.g. JR Jones1, AB Smith2
Should be written in Title Case. First the Department should be mentioned; afterwards the name of the Institution/University; the City and the Country. All separated by comma. Please note that in case the City is part of the Institution name, then it should not be repeated before the Country (e.g. Department of Orthopaedics, University of Utah, USA).
When more than one institution is mentioned, the correspondence between authors and institutions should be done with the use of superscripts as per below.
E.g. AB Smith1, BC Young2
1 Department of Neurosurgery, Klinikum Offenbach, Akademisches Lehrkrankenhaus der Universitat Frankfurt, Germany
2 Department of Neurology, Cliniques Universitaires Saint-Luc, Brussels, Belgium
The Abstract main text should be divided into two or more subtitles in the following order:
INTRODUCTION, METHODS, RESULTS, CONCLUSIONS
Each one of the above mentioned subtitles should be written as defined above, in bold, followed by a colon “:”, a space and then the description text. Each subtitle should start in a separate paragraph. No blank lines between the paragraphs. Abbreviations of terms can be used, provided their explanation is included in parentheses, when they are used in the text for the first time.
Please refer to the Annex.
Facilities for laptop use, power point presentation and Computer Assisted Presentation will be available.
Acceptance of papers
Abstracts of papers will not be accepted, in any of the following cases:
If instructions are not followed, abstracts will be returned to sender / writer to correct them, if the abstract deadline hasn’t expired. In case the submitted abstract does not respect the rules and there is not time for correction due to the abstracts deadline, it will be disqualified automatically. We recommend that you do not let the presentation of your work for the last week, as the electronic system can be overloaded and may not be able eventually to submit your abstract.
The presentation of the accepted abstracts is compulsory.
Publication of accepted papers
The abstracts of all papers presented as oral or poster form will be published in the book of abstracts.